Academic
Policies
The University reserves the right to change University rules, policies, fees, and academic requirements. The University also reserves the right to make changes in the offered programs whenever circumstances require such changes.
Policies
Excused Absences
Students may be authorized by instructors to be absent from class for institutional reasons as specified in the External Events and Field Trips sections below. However, the instructor may deny the student permission to be absent if the student’s academic performance is not judged to be adequate. Once approved, these absences should not count in the student’s absence record. Instructors should be informed before the absence to agree with the student on a suitable time and manner for makeup, should it be necessary. A maximum of three of these absences per semester may be authorized.
External Events
The student must submit a completed and signed form from the Student Activities Office, the Athletic Department, or the Dean for Student Affairs (DSA) to the instructor. Examples of these absences include participation in university-sponsored sports, cultural, or other events as a university representative.
Field Trips
Participation in a field trip as part of a class requirement or as authorized by the Dean: The Deans’ assistant of the school offering or authorizing the trip should sign the absence request form.
Death in the Family
In the event of a death in the family, students are allowed three days to mourn the death of a member of their immediate family such as spouse, father, mother, brother, sister, son, or daughter. For a grandparent, the period is two days. As for other relatives such as an uncle, aunt, cousin, or other close family member, the student is allowed one day only. However, consideration is given to those students who must travel long distances. All students must provide justification, such as a copy of the death certificate, to the Office of the Dean for Student Affairs, who in turn informs the concerned faculty members.
Illness
In case of protracted illness or emergency hospitalization, students must fax supporting documents to the DSA’s Office within 48 hours. If necessary, the DSA’s Office will then inform faculty members of the situation.
As for short illnesses, students must produce a medical certificate from the AUI health center to be signed at the DSA’s office. The certificate is then presented to the professors concerned. No other exceptions will be authorized. Students should be prepared for absences due to personal or family reasons.
N.B. Outdated certificates shall not be accepted by the Health Center. All absences are recorded by faculty until the student returns. Students must submit all medical documents to the University Health Center for validation. Please note that extended illness may invalidate the semester. Please note that visa appointments, Driver’s License exams, or any other similar events shall be deducted from the authorized number of absences allowed during the semester/session.
Ceilings before a WF is assigned
When a student exceeds the ceiling given below, the instructor may sign an administrative withdrawal form for the following classes:
Classes that meet once a week, the ceiling is set at 3 absences per semester.
Classes that meet twice a week, the ceiling is set at 5 absences per semester. • Classes that meet three times a week, the ceiling is set at 7 absences per semester.
Classes that meet five times a week, the ceiling is set at 7 absences per semester.
For summer classes, the ceiling is set at 5 absences for the session.
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